Typical problem on a small office: Inability to segregate duties

03 June, 2014: One of the problems that are noted after an audit was made at Butler County Fiscal Court and Jail is the lack of segregation of duties especially for Fiscal Court receipts which was released by the state auditor Adam Edelen. However, Butler County Judge-Executive David Fields in answer to these findings said that problems like that do really exist on a small county with a small office. No matter how they try to remove this thing, it just won’t because it is a symptom that continuously affects them.

Inefficient delegation of tasks at the Fiscal Court

The audit has seen that a county treasurer is performing various tasks.
• Deposits the receipt
• Posts transactions to the accounting system
• Prepares reports to be submitted to the Department for Local Government
• Prepares other financial documentations necessary

In response to these notes the Executive asserts that it is something that is so difficult to avoid considering the operation is made on a small office.

Lack of segregation of duties for jail commissary too

The bookkeeper performs many tasks too which includes
• Preparation of deposits and daily checkout sheets
• Posting it to the receipts ledger
• Preparation of monthly collection and disbursement reports
• Writing and signing of the checks
• Posting it to the disbursements ledger
• Preparation of monthly bank reconciliations

These are the tasks identified by the audit which shows that one staff are given numerous tasks. It must be noted that having too many tasks can sometimes lead one to be inefficient because they sometimes don’t know which to prioritize especially when all duties are of the same level of importance. One becomes confuse on what comes first. It is a fact that when one does not concentrate on one thing only, the focus is lost. This is where multitasking comes in. Staffs do tasks all together, thus making the output sometimes undesirable.

When one becomes too busy and the mind becomes crowded, arrangement of things is being sacrificed. For instance, another problem arises such as the inability to document jail commissary expenditures for easy tracking of where the fund is going.

To give action to what the audit has noted, the administrative deputy said that another employee will now take charge of the signing of all deposits and checks but the jailer will still oversee all the deposits made, so there is still a monitoring.

About cmamedicalmalpracticelaw.com:

http://cmamedicalmalpracticelaw.com/ is a medical malpractice attorney san jose firm that consists of best lawyers in the state. These lawyers are dedicated to take on the case along with their goal: to return the maximum compensation for their clients.

For Media Contact:
96 N 3rd Street, Suite 620
San Jose CA 95112
Phone: 408-673-9153

Recent News

UK Artist JUPITER IN VELVET Aims To Save World From Itself With New Album

UK Artist JUPITER IN VELVET Aims To Save World From Itself With New Album

on 26 August 2016
Written byAndrew

On September 9th the prolific musician and songwriter Jupiter In Velvet will release a ground-breaking...

Global Self-propelled Earth Moving and Road Making Equipment Market to Benefit from New Product Launches

on 25 August 2016
Written bysudip

Global Self-Propelled Earth Moving and Road Making Equipment Market to 2020 - Market Size, Growth,...

SmartTOP Add-On Convertible Top Controller for Porsche Boxster 981 Gets Design Upgrade

on 25 August 2016
Written byflashnewsrelease

Aftermarket automotive electronics specialist Mods4cars has revamped the design of their SmartTOP Convertible Top Controllers....

Purchase Adele concert tickets in Auburn Hills at Front Row King

on 25 August 2016
Written byKetherine Roy

Adele is the famous artists as well as song writer is now going to perform...

MSS Software Announces Expansion Of Rental Program

on 25 August 2016
Written bysuleman

Barcode solutions provider offers rental options on its barcode scanners and readers MSS Software, an...

Do Our Presidential Candidates Have Enough Grit?

Do Our Presidential Candidates Have Enough Grit?

on 24 August 2016
Written byAndrew

KNOXVILLE, TN. (August 26, 2016) –The United States is hurtling toward an election in November...

Dollar Fanatic America's Only Exclusively Online One Dollar Store Embracing New Online Dollar Stores

on 23 August 2016
Written byAndrew

Dollar Fanatic LLC., is a Ridge Farm, IL based exclusively online retailer selling a unique...

Dedicated Quote Software For Conveyancers By The Conveyancing Network Limited

on 22 August 2016
Written byNeil Smith

The Conveyancing Network Conveyancing Lead and Quote Platform, a website plugin that conveyancing professionals can...

Dubai Chamber and DMCA to participate in SMM Hamburg 2016 to promote UAE maritime sector’s...

on 22 August 2016
Written byOrient Planet

Hamburg-bound UAE trade mission to highlight features of Dubai maritime clustering August 22, 2016Dubai, United Arab...

Reliance Jio Preview Offer Available for Samsung and LG Smart Phone Users

on 22 August 2016
Written byVenkat Rao

Mukesh Ambani (https://www.youtube.com/watch?v=kuhahyQXfmw) led Reliance Jio’s preview offer is now available to Samsung and LG...

Featured

Online news submission & press release distribution service - Google News submission & over 1500+ major news syndications (Including TV, Newspapers, Radio) We help get your news noticed by your customers and media. You can reach out and target specific industries and locations worldwide, giving great exposure! We can even write the press release you want to distribute.