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  • The London Heart Rhythm Group Explains Abnormal Heart Beats

    Thursday, 20 November 2014 13:47
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    Thursday, 20 November 2014 12:38
  • International Photography Contest By Akshaya Patra - Click a Smile 2014!

    Thursday, 20 November 2014 12:04
  • Ellis Driving School Offering HR Licence Training through Experienced Driving Instructors in Sydney

    Thursday, 20 November 2014 11:49
  • RAK Properties awards the Bermuda Villas construction contract to Al Tameer Group

    Thursday, 20 November 2014 11:48
  • TopShelf Brands Inc. Launches The TopShelf Portable Vaporizer

    Thursday, 20 November 2014 11:37
  • Risong Polypipe Introduces Multilayer HDPE Pipes and Fittings for Healthy, Economical & Stable...

    Thursday, 20 November 2014 11:36
  • Gulf Extrusions wins Gaia Award at this year’s edition of The Big 5 Show

    Thursday, 20 November 2014 11:29
  • Kate Queen Announces New Prom Dresses for 2015 with up to 70% Discounts

    Thursday, 20 November 2014 11:26
  • China Company Offers Perfect Quality Running Belts & Waist Belts for Sports & Fitness Enthusiasts

    Thursday, 20 November 2014 11:13
One of the problems that are noted after an audit was made at Butler County Fiscal Court and Jail is the lack of segregation of duties especially.............

03 June, 2014: One of the problems that are noted after an audit was made at Butler County Fiscal Court and Jail is the lack of segregation of duties especially for Fiscal Court receipts which was released by the state auditor Adam Edelen. However, Butler County Judge-Executive David Fields in answer to these findings said that problems like that do really exist on a small county with a small office. No matter how they try to remove this thing, it just won’t because it is a symptom that continuously affects them.

Inefficient delegation of tasks at the Fiscal Court

The audit has seen that a county treasurer is performing various tasks.
• Deposits the receipt
• Posts transactions to the accounting system
• Prepares reports to be submitted to the Department for Local Government
• Prepares other financial documentations necessary

In response to these notes the Executive asserts that it is something that is so difficult to avoid considering the operation is made on a small office.

Lack of segregation of duties for jail commissary too

The bookkeeper performs many tasks too which includes
• Preparation of deposits and daily checkout sheets
• Posting it to the receipts ledger
• Preparation of monthly collection and disbursement reports
• Writing and signing of the checks
• Posting it to the disbursements ledger
• Preparation of monthly bank reconciliations

These are the tasks identified by the audit which shows that one staff are given numerous tasks. It must be noted that having too many tasks can sometimes lead one to be inefficient because they sometimes don’t know which to prioritize especially when all duties are of the same level of importance. One becomes confuse on what comes first. It is a fact that when one does not concentrate on one thing only, the focus is lost. This is where multitasking comes in. Staffs do tasks all together, thus making the output sometimes undesirable.

When one becomes too busy and the mind becomes crowded, arrangement of things is being sacrificed. For instance, another problem arises such as the inability to document jail commissary expenditures for easy tracking of where the fund is going.

To give action to what the audit has noted, the administrative deputy said that another employee will now take charge of the signing of all deposits and checks but the jailer will still oversee all the deposits made, so there is still a monitoring.

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