Typical problem on a small office: Inability to segregate duties

03 June, 2014: One of the problems that are noted after an audit was made at Butler County Fiscal Court and Jail is the lack of segregation of duties especially for Fiscal Court receipts which was released by the state auditor Adam Edelen. However, Butler County Judge-Executive David Fields in answer to these findings said that problems like that do really exist on a small county with a small office. No matter how they try to remove this thing, it just won’t because it is a symptom that continuously affects them.

Inefficient delegation of tasks at the Fiscal Court

The audit has seen that a county treasurer is performing various tasks.
• Deposits the receipt
• Posts transactions to the accounting system
• Prepares reports to be submitted to the Department for Local Government
• Prepares other financial documentations necessary

In response to these notes the Executive asserts that it is something that is so difficult to avoid considering the operation is made on a small office.

Lack of segregation of duties for jail commissary too

The bookkeeper performs many tasks too which includes
• Preparation of deposits and daily checkout sheets
• Posting it to the receipts ledger
• Preparation of monthly collection and disbursement reports
• Writing and signing of the checks
• Posting it to the disbursements ledger
• Preparation of monthly bank reconciliations

These are the tasks identified by the audit which shows that one staff are given numerous tasks. It must be noted that having too many tasks can sometimes lead one to be inefficient because they sometimes don’t know which to prioritize especially when all duties are of the same level of importance. One becomes confuse on what comes first. It is a fact that when one does not concentrate on one thing only, the focus is lost. This is where multitasking comes in. Staffs do tasks all together, thus making the output sometimes undesirable.

When one becomes too busy and the mind becomes crowded, arrangement of things is being sacrificed. For instance, another problem arises such as the inability to document jail commissary expenditures for easy tracking of where the fund is going.

To give action to what the audit has noted, the administrative deputy said that another employee will now take charge of the signing of all deposits and checks but the jailer will still oversee all the deposits made, so there is still a monitoring.

About cmamedicalmalpracticelaw.com:

http://cmamedicalmalpracticelaw.com/ is a medical malpractice attorney san jose firm that consists of best lawyers in the state. These lawyers are dedicated to take on the case along with their goal: to return the maximum compensation for their clients.

For Media Contact:
96 N 3rd Street, Suite 620
San Jose CA 95112
Phone: 408-673-9153

Recent News

LimogesCollector.com Celebrates the Holiday Season with Free Shipping on Luxury Limoges Box Gifts for All

LimogesCollector.com Celebrates the Holiday Season with Free Shipping on Luxury Limoges Box Gifts for All

on 01 December 2016
Written byAndrew

The Holiday season is the happiest time of the year and the perfect time to...

ZoomRemovals Offers Packing Boxes Delivered Straight to Your Door

on 30 November 2016
Written byJack Lenny

One of the best advantages that you will get by using the services of Zoom...

Emirates College for Management Information to discuss importance of education in UAE at...

on 30 November 2016
Written byOrient Planet

To review education sector’s role in country’s efforts towards sustainable comprehensive growth

DiMora Launches Fishing Boat Line

on 30 November 2016
Written bypressreleaseping

DiMora Watercraft Announces New Custom Composite Fishing Boats

Bars N Racks Can Provide Great Equipment That Will Add Increased Functionality

on 30 November 2016
Written byCharles Manfredi

Bars N Racks true outdoes themselves in the quality of their products as well as...

Taking Hip Hop And EDM Music To New Heights

Taking Hip Hop And EDM Music To New Heights

on 30 November 2016
Written byAndrew

America’s music capital, Nashville, TN, has produced some amazing musical talents over the decades, now...

Mwani Qatar, Milaha Join Hands to Manage Hamad Port

on 29 November 2016
Written byOrient Planet

Alliance to manage operations at Hamad Port as an independent company Dubai – UAE (Nov. 29,...

Lebanese Business Council in Dubai and Northern Emirates hosts special dinner in celebration of 73rd...

on 29 November 2016
Written byOrient Planet

Event included interactive events and activities

Bel Air Limousine Company Releases New Client Review Video

on 29 November 2016
Written bysuleman

Triangle Limousine announces the release of their new video quoting published reviews from avid customers. ...

Middle East’s top education awards programme gains international interest; call for entries announced

Middle East’s top education awards programme gains international interest; call for entries announced

on 29 November 2016
Written byAndrew

Dubai, United Arab Emirates; 27 November 2016 – The GESS Education Awards has announced it...

Featured

Online news submission & press release distribution service - Google News submission & over 1500+ major news syndications (Including TV, Newspapers, Radio) We help get your news noticed by your customers and media. You can reach out and target specific industries and locations worldwide, giving great exposure! We can even write the press release you want to distribute.